Table of Contents
Introduction
Currently we can find various kinds of digital repository platforms. One of the digital repositories that is quite popular and widely used today is EPrints. EPrints is an open source digital repository. Using EPrints allows us to manage a document starting from storing, managing and distributing documents or other scientific work. Apart from managing a document, there are several other important functions of using Eprints, please check the article link below.
The Function of Eprints as a Repository
One important aspect of being able to use EPrints is having a user account. This user account allows a researcher, writer, editor or EPrints manager to access and manage various documents in EPrints.
Actually EPrints can be accessed openly by the public. However, the access in question is only limited to downloading and reading documents. To be able to carry out other activities such as uploading and managing documents, a user account is required. Having this user account allows a writer or researcher to be able to upload, save, update and manage their various scientific works or other important documents. Apart from that, having a user account can ensure that the document or scientific work uploaded comes from a valid and verified author or researcher, so that the uploaded document can be accounted for and its authenticity is guaranteed.
Following are several benefits related to the importance of having a user account on an EPrints site.
1. Provide more access rights to manage documents such as uploading, saving, editing metadata, updating documents, and others.
2. The documents uploaded are guaranteed to be authentic and can be accounted for.
3. Helping writers or researchers to disseminate the results of their research, so that it will have a positive impact on the development of the world of science.
4. Makes it easier to control the accessibility of a document or other scientific work.
5. Help a writer or researcher to correct or update any data changes to documents or scientific work that have been uploaded.
Apart from that, there are many other benefits that we get when we have a user account on an EPrints site. You can also check the benefits of using EPrints as a digital repository via the article link below.
EPrints – Introducing EPrints 3 Software
In general, there are two ways to create an EPrints user account. First, visitors or users can register independently on an Eprints site. Second, a user account can be created directly by an Eprints manager or administrator. In this article we will explain in detail how to create a user account on EPrints using these two methods. Please read the following explanation.
Create User Account for User Reference
One way to create an EPrints user account is that we can create or register independently on the EPrints site we are referring to. The way to register independently on the EPrints site is as follows.
1. Visit your EPrints site and Click Create Account
1.1 Please go to the Eprints site you are referring to.
1.2 Then on the EPrints page, please look for the Create Account button or menu. Usually this menu is located right below the navigation menu button.
2. Fill in Detailed Information
2.1 After that, a menu display will appear as shown in the following image
2.2 In the name column, please enter some information related to our personal data such as title, first name, and last name or surname.
2.3 Then please enter our active email address in this column. Please note that the email entered must be an active email, because this email will be used for verification.
2.4 In this column, please fill in the username that we will register. Please fill in this username with words or sentences that are easy for us to remember and should be written entirely in lower case and without spaces.
2.5 Then please enter the password we want. Don’t fill in the password with the same sentence as the username, because this will be very risky where our account will be easily hacked by irresponsible parties. If you are confused or have difficulty creating a password, please use the automatic password creation tool by visiting the link below.
Password Generator
2.6 If you have finished filling in all the fields, please click the Register button.
3. Email Confirmation
3.1 Next we will get information like the image below.
This information contains information that we must click on the confirmation URL sent in the registered email, so that we can use the registered account.
3.2 Please check the registered email, then click Activate your password.
4. Try to Log In
4.1 After that, please return to the EPrints site that we are referring to, then log in using the username and password that you registered previously.
4.2 Finished. So now we can upload documents or deposit items to the EPrints site.
Create User Account for Admin Reference
Next, the second way to create a user account is through the Eprints administrator. Administrators can create EPrints user accounts quickly and easily. The advantage when a user account is created directly by the EPrints Administrator is that the account can be used without having to click on the confirmation URL in the registered email. So it will simplify and speed up the registration process.
Here is how to create a user account via Eprints Administrator.
1. Log in using Administrator Account
1.1 Please log in to the EPrints site using your Administrator account.
1.2 Then in the navigation menu, please click Admin.
2. Create User and Fill in Username
2.1 Next, please click System Tools.
2.2 In the sub-menu that appears below, please click Create User.
2.3 Then enter the username. If so, please click the Create User button again.
3. Fill in Detailed Information
3.1 Then please select the user type. For example, whether the registered user is a regular user, editor, or administrator.
3.2 In the username column we are asked to enter the username that will be used. This username can be a combination of text and numbers, or it can be an email address.
3.3 Next is filling in the Roles column. This Roles column is actually not required to be filled in, but it would be better if we knew the function of this roles column. The following is a display of the roles column.
In this roles column, we as administrators can grant or revoke a privilege to an individual. The granting of this privilege is marked with a plus sign (+) and added with a value, while the revocation of this privilege is marked with a minus sign (-) and added with a value. For example, if we add roles with the format +create_user, then this value will give privileges to a user to be able to create or add other user accounts.
To see the list of values that can be added, please visit the link below:
Listings of User Roles and Privileges
3.4 If you have finished filling in several data columns, then click the Next button.
4. Fill in Account Details
4.1 Then please fill in the information column in the Account Details column which appears as shown in the following image.
– Email Address: fill in using the email address intended for the registered user.
– Hide Email: this section provides options for whether the email will be displayed publicly, visible to administrators, or completely hidden.
– Password: enter the password in this column. Please use a unique password with a combination of letters and numbers.
5. Fill in Personal Details
5.1 Next, fill in personal information in the Personal Details column. In this column we are asked to fill in several detailed information such as title, name, department, organization name, address, country, and Homepage URL link. In this section we are not required to fill in all the columns, but we are only required to fill in the information in the Name row which includes title, first name and last name.
5.2 Once done, click the Save and Return button
6. Try to Log In
6.1 The account creation process is complete. Next, we need to inform the user about the username and password that we have created. So that the user can then log in to the EPrints site.
6.2 Done
Conclusion
EPrints is a digital repository that is quite widely used today. EPrints allows users to access information, upload documents, edit metadata, update document information, and more openly. Although in principle the information contained in EPrint can be accessed openly, there are several requirements that must be met in order to be able to upload documents or deposit items into the EPrints system.
One of the important things to prepare is a user account. When we want to upload or manage our documents within EPrints, we must have a user account first. This user account will give us certain access rights or authority to carry out various activities such as uploading documents, editing metadata, publishing, and others. There are two ways to create a user account, as we have explained in this article. Having a user account is useful for ensuring that the ownership and authenticity of the uploaded documents can be confirmed.
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