A detailed explanation of EPrints repository

The Importance of Digital Repositories

In today’s digital age, digital repositories are so important. Why? Because digital Repositories ensure long-term preservation and access to valuable digital content. Yes, By storing digital materials in a repository, organizations can protect them from physical damage, loss, or obsolescence. This enables future generations to access and utilize conserved knowledge and cultural heritage.

Digital repositories promote open access to scientific knowledge and output. They provide a platform for researchers, scholars, and institutions to openly share their work with a global audience. Open-access repositories remove barriers to accessing scientific literature, encourage innovation, collaboration, and advance research across multiple disciplines.

Digital repositories enhance the visibility and impact of research outputs. By depositing research articles, datasets, or other scholarly materials in repositories, researchers can increase the discoverability and citation rates of their work. This improves the recognition and influence of their research within the academic community and beyond.

Repositories facilitate the sharing and collaboration of research data. Researchers can deposit and share datasets in specialized data repositories, promoting transparency, and reproducibility enabling further analysis or reuse of the data. This fosters collaboration among researchers and allows for the exploration of new research questions.

Well, Did you know that Many funding agencies and publishers require researchers to make their work openly accessible? Digital repositories help researchers meet these requirements by providing a platform for depositing and sharing their work in alignment with funder and publisher policies. This ensures compliance and allows research outputs to be publicly available.

Digital repositories can serve as valuable sources of educational resources and learning materials. Institutions can deposit teaching materials, lecture notes, textbooks, and multimedia content in repositories, making them easily accessible to educators, students, and lifelong learners. This promotes innovative teaching practices, supports distance learning, and contributes to the dissemination of knowledge.

And the last is Digital repositories play a vital role in preserving cultural artifacts, historical documents, and heritage materials. By digitizing and storing these valuable resources in repositories, they can be safeguarded from deterioration, shared with the public, and utilized for research, education, and cultural enrichment. Overall, digital repositories foster innovation and facilitate the advancement of knowledge in diverse fields.

What is The Eprints Repository

Due to the importance of digital repositories, you need to know what an eprints repository is. Eprints Repository, also known as Eprints Archive or simply EPrints, is an open-source software platform specifically designed for building and managing digital repositories. It is widely used by universities, research institutes, and other organizations to create repositories to store and provide open access to scientific materials.

EPrints enable institutions to set up their own repository to collect, organize, and disseminate research results, such as articles, preprints, conference papers, theses, dissertations, reports, and other scholarly works. It provides a user-friendly interface for storing, describing, and accessing this material, making it easily discoverable and accessible to a global audience. Isn’t that amazing?

The Eprints repository has several key features. In Metadata Management, Eprints allows administrators and users to enter rich metadata for each stored item. This metadata improves searchability and facilitates accurate indexing of repository content.

Eprints also offer powerful search and retrieval capabilities, allowing users to search for specific items, search by subject or author, and apply advanced filters. This allows users to quickly and efficiently find relevant research results in the repository.

Eprints can support the principle of open access, encouraging the deposition of research results under an open license. It provides the option to attach a Creative Commons license or define terms of use for each item, ensuring compliance with copyright and license requirements.

Eprints support version control, allowing authors to update or replace stored items as needed. It also provides the flexibility to set embargo periods for certain goods, delaying public access for a certain period before they are publicly available.

Eprints include built-in tools to track and report usage statistics. Repository administrators can monitor downloads, views, and other relevant metrics to understand the impact and usage of stored items.

Eprints offers customization options, which allow institutions to customize the appearance and functionality of their repository to meet their specific needs. It also supports integration with external systems, such as institutional websites or discovery services, to ensure seamless access and interoperability. Overall, the Eprints Repository provides a robust and flexible solution for creating and managing digital repositories, enabling institutions to showcase and share their research outputs, promote open access, and facilitate scholarly communication.

Eprints, Dspace, OJS What is The Difference ?

Eprints, Dspace, OJS are very different from many things. But the most common can be seen in the following table.

The Function of Eprints as a Repository

Did you know that The primary function of Eprints as a repository is to facilitate the dissemination and preservation of research materials and make them openly accessible to the global research community.

And Here are some key functions and features of Eprints as a repository

  1. Document Storage

Eprints provides a central storage location for digital documents, allowing organizations to store their research outputs securely. It supports various file formats, such as PDF, Word documents, PowerPoint presentations, and more

  1. Metadata Management

Eprints enables administrators and contributors to add descriptive metadata to each document, including author names, affiliations, abstracts, keywords, publication dates, and licensing information. Metadata improves discoverability and facilitates accurate searching and browsing of the repository content.

  1. Search and Discovery

Eprints offers powerful search capabilities, allowing users to search across the repository’s entire collection or within specific subsets of content. Users can perform keyword searches, advanced searches, or browse through different categories or subject areas to find relevant research materials.

  1. Access Control and Permissions

Eprints provides flexible access control mechanisms, allowing repository administrators to define access permissions for different types of content. They can specify whether documents are openly accessible to the public, restricted to specific user groups, or embargoed for a certain period before becoming openly available.

  1. Full-text Indexing and Retrieval

Eprints indexes the full text of documents, making their content searchable. Users can search within the body of documents to find specific information or keywords, enhancing the precision and relevance of search results.

  1. Version Control and Updates

Eprints allows authors to upload multiple versions of their documents, such as preprints, postprints, and revised versions. This feature helps track the progress of research and enables authors to update their work over time. It also facilitates compliance with funding agency policies and publisher requirements.

  1. Statistics and Usage Tracking

Eprints provides statistical reports and usage analytics, offering insights into the usage patterns of the repository. Administrators can monitor download counts, views, and other metrics to assess the impact and visibility of the deposited content.

  1. Integration with Other Systems

Eprints can be integrated with external systems and services, such as institutional websites, library catalogs, research management systems, or other repository networks. This integration allows seamless access to repository content from various platforms and enhances the visibility and discoverability of research outputs.

Well.. Overall, Eprints as a repository serves as a digital infrastructure that supports open access initiatives, facilitates scholarly communication, and promotes the long-term preservation and accessibility of research materials.

How to Install Eprints latest version with Ubuntu ?

This guide will walk you through the installation process. By following these steps, you’ll have a fully functional Eprints repository up and running in no time.

Prerequisites: Before starting the installation, make sure your server meets the following requirements:

  1. A Linux-based operating system (e.g., Ubuntu, CentOS) we recommended install using ubuntu
  2. Apache web server (version 2.2 or later)
  3. Perl programming language (version 5.8 or later)
  4. MySQL or PostgreSQL database server
  5. Git version control system
  6. Basic command-line knowledge

Install EPrints from .deb package by adding repository in Ubuntu.


Enter the eprints repository address.

deb http://deb.eprints-hosting.org/3.4/stable/ ./

Download key repository dan update.

wget -O – http://deb.eprints-hosting.org/keyFile | apt-key add -apt update; apt upgrade -y

Install xpdf

wget http://security.ubuntu.com/ubuntu/pool/main/p/poppler/libpoppler73_0.62.0-2ubuntu2.12_amd64.deb

wget http://archive.ubuntu.com/ubuntu/pool/universe/x/xpdf/xpdf_3.04-7_amd64.debdpkg -i libpoppler73_0.62.0-2ubuntu2.12_amd64.deb;

apt install –fix-broken -ydpkg -i xpdf_3.04-7_amd64.deb; apt install –fix-broken -y

Install paket eprints.

apt install eprints -y

Download flavored repository.

wget https://files.eprints.org/2500/8/eprints-3.4.2-flavours.tar.gztar -xzvf eprints-3.4.2-flavours.tar.gzmv eprints-3.4.2/flavours/pub_lib /usr/share/eprints/flavourschmod -R g+w /usr/share/eprints/flavours/pub_libchown -R eprints:eprints /usr/share/eprints/flavours/pub_lib

Set Password MySQL

Login to mysql with root user

mysql -u root 

Give the password to the root user and create user eprints.

USE mysql;ALTER USER ‘root’@’localhost’ IDENTIFIED WITH mysql_native_password BY yourpassword;FLUSH PRIVILEGES;exit

EPrints configuration

Switch to user eprints and create a repository.

su -l eprints./bin/epadmin create your-repository

Once the eprints setup is complete, Activate virtualhost eprints.

a2ensite eprints

Restart Apache.

systemctl restart apache2systemctl status apache2

Test access eprints repository http://eprints.yourdomain.com

Virtualmin integration with Eprint version 3.4 

Using Virtualmin with Eprints can provide several benefits in terms of managing and configuring your Eprints installation. Here are some reasons why Virtualmin can be a useful tool for setting up and maintaining your Eprints repository:

  1. Simplified Server Management: Virtualmin is a powerful web hosting control panel that simplifies server management tasks. It provides a user-friendly interface to manage various aspects of your server, including domain setup, user accounts, DNS management, and more. With Virtualmin, you can easily handle multiple domains and repositories on the same server, making it convenient for hosting multiple Eprints installations.
  2. Automated Installation and Configuration: Virtualmin offers an automated installation process for popular web applications, including Eprints. It streamlines the setup by automatically installing the necessary dependencies, configuring the web server, and setting up the database. This can save time and effort compared to manually installing and configuring each component separately.
  3. Web-based Interface: Virtualmin provides a web-based interface that allows you to manage your Eprints installation without having to rely solely on command-line interactions. The interface offers features such as file management, database administration, cron job scheduling, and SSL certificate management. This can be particularly useful if you prefer a graphical interface or if you have multiple administrators who may not be comfortable with command-line operations.
  4. Enhanced Security: Virtualmin includes security features such as SSL certificate management, firewall configuration, and user access control. These features help ensure the security and integrity of your Eprints repository by protecting it against unauthorized access and potential vulnerabilities. Additionally, Virtualmin regularly releases updates and security patches to keep your server and Eprints installation up to date.
  5. Resource Management: With Virtualmin, you can monitor resource usage, such as CPU, memory, and disk space, of your Eprints repository. This allows you to keep track of the performance and ensure that your server has sufficient resources to handle the repository’s needs. Virtualmin also offers tools for managing backups, which is crucial for safeguarding your Eprints data.
  6. Community Support: Virtualmin has an active community of users and developers who can provide assistance, guidance, and troubleshooting tips if you encounter any issues with your Eprints installation. The community forums and documentation resources can be valuable sources of information and support when setting up and managing your repository.

While Virtualmin is not a strict requirement for installing Eprints, it offers a range of features that can simplify the process and enhance the management of your Eprints repository. It provides a comprehensive and user-friendly interface for managing your server and makes it easier to configure, secure, and monitor your Eprints installation.

Paste this script on your virtualhost configuration : 

## put the following script outside virtualhostPerlSwitches -I/usr/share/eprints/perl_libInclude /usr/share/eprints/cfg/perl_module_isolation.conf

## taruh script berikut di dalam virtualhost ##<Location “”>PerlSetVar EPrints_ArchiveID repository
Options +ExecCGI<IfModule mod_authz_core.c>Require all granted</IfModule><IfModule !mod_authz_core.c>Order allow,denyAllow from all</IfModule></Location>PerlTransHandler +EPrints::Apache::Rewrite

Maintenance eprints repository: Why is it important?

Maintaining an Eprints repository is crucial to ensuring its longevity, optimal performance, and continued usefulness. Regular maintenance not only enhances the user experience but also ensures the integrity and accessibility of the scholarly content within the repository. In this article, we will explore the importance of maintaining your Eprints repository and provide practical tips for effective maintenance.

Preservation of Scholarly Content:

One of the primary reasons for maintaining an Eprints repository is to preserve scholarly content for the long term. By regularly updating and managing the repository, you ensure that the content remains accessible and usable by researchers, scholars, and the wider academic community. Maintenance activities, such as checking for broken links, updating metadata, and verifying file formats, contribute to the preservation of valuable research materials.

Security and Performance Optimization:

Regular maintenance plays a vital role in maintaining the security and optimal performance of your Eprints repository. This involves keeping the repository software up to date with the latest security patches and updates, implementing robust access control measures, and monitoring for potential security vulnerabilities. Additionally, optimizing performance by regularly monitoring server resources, database performance, and caching mechanisms helps provide a responsive and reliable user experience.

Compliance with Standards:

Maintaining your Eprints repository aligns it with industry standards and best practices. Compliance with standards such as Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH), Dublin Core metadata standard, and interoperability guidelines ensures compatibility and allows your repository to integrate seamlessly with other systems and platforms. Adhering to these standards increases the discoverability and accessibility of your content, facilitating wider dissemination and collaboration.

Maintenance Tips for Your Eprints Repository:

Here are some practical tips to help you effectively maintain your Eprints repository:

  • Regularly review and update metadata to ensure accuracy and consistency.
  • Conduct periodic audits to identify and fix broken links or missing files.
  • Perform routine backups of your repository data to safeguard against data loss.
  • Monitor server performance and address any resource bottlenecks or issues promptly.
  • Stay up to date with Eprints software updates and security patches.
  • Promote user engagement and gather feedback to continuously improve the repository.
  • Regularly monitor and analyze usage statistics to understand user behavior and optimize the repository accordingly.
  • Stay informed about evolving standards and best practices in digital repositories.


Maintaining your Eprints repository is crucial for preserving scholarly content, enhancing user experience, ensuring data integrity, optimizing security and performance, and complying with industry standards. By investing time and effort in regular maintenance activities, you can ensure the long-term success and impact of your repository. Embrace effective maintenance practices to provide researchers and scholars with reliable, accessible, and valuable resource for their academic endeavors.

Looking to install Eprints and create a powerful scholarly repository, but feeling overwhelmed by the technical aspects? Fear not! OpenJournalTheme is here to help. Our expert team specializes in providing seamless Eprints installation services, making the process hassle-free for you. With our assistance, you can have your Eprints repository up and running quickly and efficiently, leaving you free to focus on your research and academic endeavors. Eprints installation service

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About the Author

Hello! I'm Ghazi, im OJS Technical Support from Openjournaltheme. Have a passion for linux, helping solve publisher problems related to the use of OJS, OMP and Eprints.

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