How to publish an article on OJS 3 » Open Journal Theme

How to publish an article on OJS 3

As the owner of the OJS Journal. We definitely want to publish our articles / other people’s articles.
Or you are in the role of a Journal Manager or Journal editor or production editor who wants to publish an article on OJS.

Either you don’t know or want to know more about publishing a journal on OJS so you searched on google and found this tutorial.


Preview articles published using the "General way" and the "Quick Submit Plugin" method

So, here I will show you 2 ways to publish an article in OJS 3. i.e. :

Notes before starting:

Publish articles in General way

So, for this way. We will use the general way of publishing articles in OJS. Where an article will go through the workflow process to check whether the article / journal is decent for publication or not.

The advantage of using this process is that you can check the authenticity of the author’s articles and others.

The disadvantage, this may take a long time due to the workflow process to check whether the article is decent for publication on your OJS journal site.

If you want to publish articles quickly without going through a workflow, maybe you can be interested in using the Quick Submit Plugin

1. Choose the articles you want to check / publish

Firstly, go to the OJS Dashboard (Profile > “Dashboard”). Once on the Dashboard page, go to the sidebar menu Submissions then select “Unassigned”.

Choosing an article to be published

Later, there will be a list of articles that are still in the Submission stage / have just submitted article submissions. Then you look for the article you want to check / publish, select “View Submission”.

2. “Submission” step, assign an editor

After you click “View Submission” on the article you want to check. later will be redirected to a workflow page.

In the Submission Workflow, we have to assign an editor to be able to continue the next workflow stage. So, select the editor you want to assign to check the article.

Note: you only need to add at least 1 editor between the Journal editor, Section editor, and Guest editor. Or it could be more, it’s up to you.

"Assign" an editor
First, click “Assign”

Then select the role editor you want and then assign it to an editor. Then fill in the data below according to your needs and select “OK”.

Choose a role editor and assign someone as editor for the article.
*Successfully assigned an editor for the article*
And the editor has been assigned.

And then you have 3 option.

Select one of three options in the "Submission" workflow.
  • Send to Review : Review the article,
  • Accept and Skip Review : Articles accepted without being reviewed,
  • Decline Submission : Articles submitted are rejected / not accepted.

Since this is a tutorial, I will choose the “Send to Review” option. You can choose other options according to your choice for the article.

Select the file to send to the stage review.
Click “Send to Review”

3. “Review” step, assign a reviewers

Once in the Review Workflow, you can add a reviewer by clicking “Add Reviewer”.

Click "Add Reviewer" to assign a reviewer

Choose the reviewer then “Select Reviewer”.

Find and select the reviewer who wants to be assigned to review the article

Select the Review type and then select “Add Reviewer”.

Choose the type of review

and a reviewer was successfully assigned. We need to wait for the results.

And someone reviewer was successfully assigned!

A few days later the reviewer gave a statement for the author’s article that it was ACCEPTED. But this is only an example, maybe some reviewers will give another statement.

After waiting, the reviewer gave the author's article response, "Recommendation: Accept Submission".

Then, we have to choose 1 of 3 options.

Choose 1 of 3 options in the "Review" workflow stage

But you, the OJS owner or editor, decide to choose even if the reviewer recommends “Accept the submission” or something else.

But again, I will choose “Accept Submission”. For you, you can choose the option according to your choice for the article.

Select the review file to share with the author and select “Next: Select Files for Copyediting”.

Select a review file to share with the author.

4. “Copyediting” step, assign a copyeditor (optional)

For the Copyediting Workflow. You can assign a Copyeditor to check the article, this is optional. If you don’t want copyediting, just click “Send to Production”.

Click “Assign” to assign a copyeditor.

Press "Assign" to assign a Copyeditor

Select the Copyeditor you wish to assign.

Select the "Copyeditor" role and find the person you wish to assign.

And the copyeditor was successfully assigned.

Copyeditor successfully assigned.

Again, we are waiting for the results from the Copyeditor to review the contents of the author’s article. And below is the copyedited result.

"The Copyeditor submits the results of the file that has been checked, the word typing, the grammar of the article."

And when all is done, you can select “Send To Production“.

Select "Send To Production"

5. “Production” step, prepare articles for publication

Finally, we come to the final step, Publication. Where is the place to fill in article data (title, metadata, etc.) before fully publishing it.

So here I am only showing the parts that need to be filled in for the author’s article, others are optional.

Add contributor (optional)

To add someone / author. Go to Publication -> Contributors, and select “Add Contributor”.

To add someone / author. Go to Publication -> Contributors, and select "Add Contributor".

Add meta data (optional)

To add meta data. Go to Publication -> Metadata, and enter the desired keywords.

To add meta data. Go to Publication -> Metadata, and enter the desired keywords.

Add galley

Firstly, in Publication, select the Galleys menu. Then click “Add galley”.

Click "Add galley" to make galley for article

After that, fill in the Galley label and the language. Then “Save”.

Fill "Galley label" and "Languages".

Later asked to upload the file, upload the author’s article file the same as the Galley label (here I filled it as a PDF, so I upload the file in .pdf format). You can upload the file format according to your galley label. And the result will be like the image below.

And the article has been added a galley

Assign issue

Firstly, in Publication, select the Issue menu. Then click “Assign to Issue”.

Articles that are being checked, select Publication > Issue -> "Assign to Issue".

Then select the “Back Issues” you want to select then save.

Choosing the "Back issue" for the article

Click “Publish” to confirm publication of the article.

Click "Publish" to confirm publication of the article.

Congratulations, the article has been successfully published on your OJS website!

successful articles published


The result using "General Way"

Publish articles using “Quick Submit Plugin”

So besides the general way, there are other ways to publish articles quickly and easily, namely by using the “Quick Submit Plugin”

A short explanation of the advantages of using this plugin, you can immediately publish an article without having to do the workflow stage.

The disadvantage is that you cannot check the authenticity of the article or others. Unless you are sure about the article you want to publish, that’s okay.

1. Open your “Dashboard” page

Usually the dashboard page is in your account name in the top right corner.

Go to Dashboard Page

2. Go to the Tools menu and select the “Quick Submit” plugin.

If you are already on the dashboard page, select the Tools menu -> “Import / Export”

Selects Tools -> Import / Export

And then, select “QuickSubmit Plugin”.

In Tools page, click "QuickSubmit Plugin"

3. Fill in the data info for the article.

Then you can fill in the data you want. Under the options below, there are “List of Contributor” and “Galleys”, which you can fill in for article publishing purposes.

Fill in the data for the article.

If you want the article to have a cover, you can press “Upload” (Optional)

Select *Upload* if you want added a Cover to the article

In this option you can not publish the article now or publish the article immediately.

Select "Unpublished" or "Publishd" for the article.

if you are sure, you can select “Save”.

4. Result

And the article was published successfully!

And the articles were published successfully using the "QuickSubmit plugin".


So, in a nutshell. If you want to check articles & publish them by checking their authenticity, sentences, etc. General way is good to use.

However, if you want an article to be published immediately without going through the workflow process, using the “Quick Submit Plugin” might be a good thing.

Official OJS PKP Website : OJS PKP

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