Digital Archive Using Portico Plugin

What is Portico Plugin?

The Portico Plugin is a plugin that can be used to integrate the journals you publish with the Portico system. Portico itself is a digital service for preserving scientific and academic journal data. You need to know Portico is not an indexing site, but a digital archive provider service. Portico aims to archived and maintain the authenticity of data integrated with their systems. If you install this plugin, then you don’t have to worry if something happens to your journal, for example losing journal data. Because if a journal or OJS page has the Portico Plugin installed, then Portico will store and maintain that data on their system. So that you can still access the data in the future. So when an OJS is installed with this plugin, every journal copy or journal metadata can be stored in the Portico system automatically. So that the authenticity and accessibility of your data is maintained properly.

You can install this Portico plugin for free on your OJS page. You just need to find this plugin in the plugin gallery, and then install it. However, to have access to your Portico server, you will be charged a certain fee. After successfully installing the Portico Plugin, it doesn’t mean that your OJS page is connected to the Portico system. However, you must first register on the official Portico website, to get access to your credentials. The access credentials in question are in the form of a username and password that you will use on the Portico server later. Then after you have successfully registered on the Portico site, then you can make further Portico settings on your OJS dashboard page.

How to Setup Portico Plugin on OJS?

Below are the steps for installing and integrating the Portico Plugin with your OJS page. Please look carefully at the following explanation.

*Note: you can skip this first step, if you have successfully installed the Portico Plugin on your journal page. And please immediately see the steps regarding how to integrate the Portico Plugin with your OJS page.

To install the Portico Plugin, follow these steps.
1. Please go to your journal page, and sign in to your account.

2. Click the Dashboard menu in your Profile menu section, usually this Profile menu is in the upper right corner of your journal page.

3.  After you have successfully entered the dashboard page, please click menu Website > Website Settings > Plugins > Plugin Gallery.

4. In the Plugin Gallery section, please search for the Portico plugin by scrolling on the page or performing a search by writing the keywords Portico or Portico Plugin.

5. Then click Install as shown below.

6. If the installation process has been successful, you can check this plugin in the Website Settings > Plugins > Installed Plugins > Import/Export Plugins > Portico Export Plugin section as shown below.

After successfully installing the Portico Plugin, here’s how to integrate Portico with your OJS page.

*Note: to do this step, make sure beforehand that you already have access to the Portico server by registering on the official Portico website. As additional information, to have access to your Portico server, you will be charged a certain fee.

As additional information, there are two ways you can do so that your journal content can be stored in the Portico digital archive. First, that is, you can manually upload it on the official Portico website by first downloading the journal content to your computer’s local storage. Second, you can export your journal content directly to the official Portico website via the Portico Plugin which is already integrated with your OJS page. The method that we explain below is the second method, because it’s easier and more practical without having to download your journal content manually to your computer’s local storage.

Following are the steps for integrating the Portico Plugin with your OJS page.
1. Find the Portico Plugin that you installed earlier in the Installed Plugins section, and click Import/Export Data

2. After you click Import/Export Data, the menu will display as follows.

3. On the Settings menu tab, for the New Endpoint option, please select server type Portico. Enter the username and password that you have on the Portico server, and then don’t forget to click save.

4. After that we switch to the Export Issue menu tab. In this section you will find all the issue listings available on your journal’s website.

5. Still on the Export Issue menu tab, at the very bottom we will find three menu options namely Export Issues, Deposit Issues, and Toggle Selection.

*Export Issues: This menu is used to download the entire contents of the issue you have selected. After you have successfully selected an issue and clicked on the Export Issues button, the issue you selected will automatically be downloaded to your computer’s local storage in a zip format. This menu is used if you want to manually upload your journal content to the Portico site.
*Deposit Issues: This menu is used to send your journal content directly to the Portico server without having to download it first as in the Export Issues menu. But before you use this menu, make sure you have filled in the username and password that you use on the Portico server in the Settings menu tab as explained in point number 3.
*Toggle Selection: This menu is used if you want to select the entire list of issues, so you don’t have to bother selecting issues one by one.

6. Next, we will send our journal content directly to the Portico server using the Deposit Issues menu. Please select or put a checklist (✓) in the column related to the issue you have selected. If you have finished selecting an issue, please press the Deposit Issues button.

7. After you press the Deposit Issues button, please wait a few moments. Furthermore, if the deposit process has been successfully carried out, a notification will appear as shown below.

8. Finished

Registration and Payments for Portico Server

In general, registering at Portico is very easy. You simply fill in the submission form on this link.
In the submission form you will be asked to fill in some data such as name, email, institution, journal link and so on. After that, usually Portico will contact you via email to do testing by integrating Portico’s SFTP account with your journal site. For more details, see the email we received below.

Based on the email above, we can see that Portico will send an SFTP account to use. After you get access to the SFTP account, what you need is testing by integrating the SFTP Portico with your journal site in the Portico > Settings > New Endpoint section (please check the previous tutorial). If your journal site is successfully connected to the Portico server, then please contact Portico to sign the Portico License Agreement and make payments according to the applicable terms.


The Portico is a plugin that you can install for free on your OJS system. However, to be able to access the Portico server you will be charged a certain fee. After you have access to the Portico server, then you can integrate your OJS system with the Portico server. It should be noted that Portico is a digital archive service for scientific journals, books, and other digital products. Digital archiving needs to be done as one of fulfilling the requirements for indexing your journal to certain indexing institutions such as DOAJ. Because one of the requirements for your journal to be indexed is that it must be stored in a digital archive. But here Portico is not the only digital archive provider service, you can find digital archive services from other parties.

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About the Author

Hello I am Irsyad, OJS Support from openjournaltheme. I like to share experiences, tips and tricks, and more about OJS.

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